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Important Dates

Below is a list of tasks and critical due dates that will assist you as you plan for your participation. Please refer to this list of deadlines or add them to your calendar to ensure the success of this partnership.

IMPORTANT WARNING for attendee lists & hotel rooms – The Learning Guild does not sell attendee lists. We do not authorize third-party agents to sell attendee lists or offer attendees/exhibit staff hotel rooms. Should you see offers, they are scams. The only approved party is Connections Housing, an official vendor that assists the Rosen Centre Hotel in booking rooms for attendees. Please contact Christian Keator or Anthony Licata to learn how to reach attendees via direct emails and advertising. 

Friday, March 15

Company Profile: Instructions to complete your profile will be sent directly to your company contact.

Contact Rayanna Richardson with questions.

Friday, March 15

Booth Plan Submissions: Submit your booth plan for booths 20 x 20 or larger.

Email plans to Natalie Merkert

Friday, March 22

Freeman Ordering Discount Deadline for your furniture needs. Please remember the exhibit hall is carpeted.

Friday, March 22

Lead Retrieval Equipment Rental

Friday, March 22

Logo – Files must be final to meet event production deadlines. Changes cannot be accommodated beyond this date.

Contact Rayanna Richardson with questions

Friday, March 22

Deadline for most sponsorship, advertising, and pre-event emails

Contact our sales team, Christian KeatorAnthony Licata

Friday, March 22

Exhibitor Appointed Contractor (EAC) and Certificate of Liability Insurance are due for exhibitors hiring a third-party contractor for their exhibit set up/dismantle. 

Email info and direct questions to Natalie Merkert

March 25 – April 15

Advanced Shipments: If you plan to ship in advance, please carefully review the dates and pricing. Freeman is responsible for receiving and handling all exhibit materials and empty crates. They are responsible for managing loading docks and scheduling vehicles for the smooth and efficient move-in and move-out of the Exhibition.

Friday, March 29

Food & Beverage (F&B) Catering Orders (optional)

If you would like additional catering brought to your booth via Rosen Centre Hotel, please contact Kevin Kapke with any additional catering requests or inquiries.

Email info and direct questions to Kevin Kapke at kkapke@rosencentre.com

Friday, March 29

Hotel Discount Deadline – Book your hotel rooms to ensure availability, and book early to avoid disappointment.

Late March 2024

Register your team of employees who will be attending and working the event. The exhibitor registration link will be sent to the primary contact. Online registration closes on April 17.

Contact Rayanna Richardson with questions

Wednesday, April 10

Advanced Audio/Visual Equipment Orders must be placed by this date.  This includes orders for flat screen displays, video playback, touchscreen monitors, computers & accessories, and audio equipment. AV Media Price List

To place an order, contact Jeff Cabral at
exhibits@avmediainc.com

Friday, April 12

Internet & Wi-Fi (optional) – The event host will provide overall conference Wi-Fi. However, if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through a third-party provider.

Monday, April 22

Electrical – power & lighting, flipcharts, power adapters and more. 

Monday, April 22

Direct to show shipments 8:00am to 4:00pm ONLY.

Monday, April 22

Exhibitor Move In 8:00am – 6:00pm.

Tuesday, April 23 & Wednesday, April 24

Rebook for Learning & HR Tech Solutions 2025

Contact our sales team, Christian KeatorAnthony Licata or visit the on-site sales office

Wednesday, April 24

Exhibitor Move Out 3:00pm – 8:00pm

Learning Guild event & advertising opportunities – Visit the sales team during Learning & HR Tech Solutions to learn more about our other events and discuss media and webinar options. Contact our sales team, Christian Keator, or Anthony Licata.

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