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Important Dates

Below is a list of tasks and important due dates that will assist you as you plan for your participation at Learning Solutions. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.

DatesTaskContact / Link
February 13Company Profile: Logo, URL, top five product categories & company Description.

A link to fill out your profile was sent to your company contact directly.

Contact Aubrey Maxwell with questions

February 13Booth Plan Submissions – for booths 20 x 20 or larger. GES/Fire Marshall require this.Email plans to Libby Durfee
OngoingAttendee Lists & Hotel Rooms – IMPORTANT WARNING:  The Learning Guild does not sell attendee lists. We do not authorize any 3rd party agents to sell attendee lists or offer attendees/exhibit staff hotel rooms – these offers are a scam.Please contact Anthony Licata to learn how you can reach Learning Solutions attendees via direct emails and advertising.
Book your hotel rooms to ensure availability

Hotel Discount Deadline is March 17

While rooms remain available book early to avoid disappointment

Reserve your room
March 10

Exhibitor Appointed Contractor (EAC) info due and Certificate of Liability Insurance for EAC. Find information and forms HERE.

Note: this is ONLY for exhibitors hiring a 3rd party contractor for their exhibit set up / dismantle

Email info and direct questions to Libby Durfee
March 10Logo – Files must be final at this point to meet event production deadlines. Changes cannot be accommodated beyond this date.Email Aubrey Maxwell with questions
March 10Deadline for most sponsorship, advertising, and pre-event emailsEmail Anthony Licata with questions
Shipments should arrive between March 13 -April 6Advanced Shipments/GES WarehouseGES
March 17Lead Retrieval Equipment RentalATS
March 17Electrical – power & lighting EventNow
March 17

Hotel Discount Deadline

While rooms remain available book early to avoid disappointment

Reserve your room
 Food & Beverage (F&B) Catering Orders (optional)Contact Aubrey Maxwell with questions
March 29GES Ordering Discount Deadline (your furniture needs; please remember the exhibit hall is carpeted)GES
March 29

Internet & WiFi – optional

The event host will provide overall conference WiFi, but if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through the 3rd party provider.

Coming March 2023Register your team of employees who will be attending and working the event

The exhibitor registration link will be sent to the primary contact.

Email Aubrey Maxwell with questions.

March 30Audio / Visual (AV) Equipment OrdersAV Media
April 7Pre-book for Learning Solutions 2024 at the best possible rateEmail Anthony Licata with questions
April 11Direct to show shipments (8:00am to 4:00pm ONLY)GES
April 11Exhibitor Move In 9:00am – 6:00pm 
April 12 & 13Rebook for Learning Solutions 2024Contact Anthony Licata or visit the on-site sales office
April 13Exhibitor Move Out 3:00pm – 6:00pm 

Learning Guild event & advertising opportunities – visit the sales team during Learning Solutions to learn more about:  DevLearn 2023, Learning 2023, and discuss media and webinar options

Contact Anthony, Aubrey, or Lenore for questions.

Premium Sponsors

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Sealworks Interactive Studios