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Important Dates
Below is a list of tasks and important due dates that will assist you as you plan for your participation at Learning Solutions. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.
| Dates | Task | Contact / Link |
|---|---|---|
| February 13 | Company Profile: Logo, URL, top five product categories & company Description. | A link to fill out your profile was sent to your company contact directly. Contact Aubrey Maxwell with questions |
| February 13 | Booth Plan Submissions – for booths 20 x 20 or larger. GES/Fire Marshall require this. | Email plans to Libby Durfee |
| Ongoing | Attendee Lists & Hotel Rooms – IMPORTANT WARNING: The Learning Guild does not sell attendee lists. We do not authorize any 3rd party agents to sell attendee lists or offer attendees/exhibit staff hotel rooms – these offers are a scam. | Please contact Anthony Licata to learn how you can reach Learning Solutions attendees via direct emails and advertising. |
| Book your hotel rooms to ensure availability | Hotel Discount Deadline is March 17 While rooms remain available book early to avoid disappointment | Reserve your room |
| March 10 | Exhibitor Appointed Contractor (EAC) info due and Certificate of Liability Insurance for EAC. Find information and forms HERE. Note: this is ONLY for exhibitors hiring a 3rd party contractor for their exhibit set up / dismantle | Email info and direct questions to Libby Durfee |
| March 10 | Logo – Files must be final at this point to meet event production deadlines. Changes cannot be accommodated beyond this date. | Email Aubrey Maxwell with questions |
| March 10 | Deadline for most sponsorship, advertising, and pre-event emails | Email Anthony Licata with questions |
| Shipments should arrive between March 13 -April 6 | Advanced Shipments/GES Warehouse | GES |
| March 17 | Lead Retrieval Equipment Rental | ATS |
| March 17 | Electrical – power & lighting | EventNow |
| March 17 | Hotel Discount Deadline While rooms remain available book early to avoid disappointment | Reserve your room |
| Food & Beverage (F&B) Catering Orders (optional) | Contact Aubrey Maxwell with questions | |
| March 29 | GES Ordering Discount Deadline (your furniture needs; please remember the exhibit hall is carpeted) | GES |
| March 29 | Internet & WiFi – optional The event host will provide overall conference WiFi, but if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through the 3rd party provider. | EventNow |
| Coming March 2023 | Register your team of employees who will be attending and working the event | The exhibitor registration link will be sent to the primary contact. Email Aubrey Maxwell with questions. |
| March 30 | Audio / Visual (AV) Equipment Orders | AV Media |
| April 7 | Pre-book for Learning Solutions 2024 at the best possible rate | Email Anthony Licata with questions |
| April 11 | Direct to show shipments (8:00am to 4:00pm ONLY) | GES |
| April 11 | Exhibitor Move In 9:00am – 6:00pm | |
| April 12 & 13 | Rebook for Learning Solutions 2024 | Contact Anthony Licata or visit the on-site sales office |
| April 13 | Exhibitor Move Out 3:00pm – 6:00pm | |
Learning Guild event & advertising opportunities – visit the sales team during Learning Solutions to learn more about: DevLearn 2023, Learning 2023, and discuss media and webinar options | Contact Anthony, Aubrey, or Lenore for questions. |
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